Features · Quotes & invoicing

Quotes priced from the job. Invoices that are never retyped.

Q: Can I raise an invoice without a quote?

Yes. Create invoice on the Invoices page raises a standalone invoice under its own number. A production's invoice starts from its approved quote.

The quote pulls its equipment from the gear list and its crew from the call sheet. The invoice is a frozen copy of the approved quote with its own number, a hosted page the client can pay on, and a version history that never edits the past.

Enter the sandbox →See pricing

app.kitslate.app · quote

The KitSlate quote editor — studio, equipment, labour, misc and banking sections, each line with rate, quantity, days and total

Double-click any description to open the matching picker.

01 · QUOTE — five sections

Each section collapses to one client-friendly line.

STUDIO, EQUIPMENT, LABOUR / CREW, MISC and BANKING / PAYMENT FEES. Every section header has Show all, One line or Hide — so the client sees Equipment package — $1,285 instead of thirty rows, and the detail stays saved.

Pulled from the other documentsA gear list's priced items and kits, and the call sheet's crew as labour lines. Equipment lines stay linked, so adding gear updates the quote.

Crew lines that do the mathsDay rate × days, an overtime column at ×1.5, and a switch for people who bring their own kit. Bill below the listed rate and a DISCOUNT row appears on its own.

A number when it is sentUntil then the field reads Assigned when sent, so an abandoned draft never spends a number. Numbering is per company: prefix, minimum digits, next number.

Money written the way it reads1,250, $1,250.00 and 1250 all enter the same rate. Rates are committed to the cent.

02 · INVOICE — a frozen copy with its own number

Turn into invoice, and it stays honest.

You never start an invoice from scratch on a production: → Turn into invoice on the quote. It takes its own date and terms, and its number the moment it is first published or sent.

Payment methods and feesWire, Zelle, Venmo, card through Stripe — each listed with what it costs you and whether to pass it on. Adding one asks once, with the arithmetic done: Taking this payment costs you 2.9% + $0.60 — $34.60 on this invoice's $1,000.

Pay online, into your accountThe hosted invoice carries a real Stripe checkout. Your client is charged and the money lands in your own Stripe balance. KitSlate takes no cut and never holds the funds.

When the two driftEdit either side and a bar appears — OUT OF SYNC or BIG CHANGE — offering to keep them different, save the old as a version and push, or push to the invoice.

The PDF is the same documentSame sections, same totals, same payment details as the page and the hosted copy. The attachment never carries the payment link, on purpose.

app.kitslate.app · invoice

A KitSlate invoice with its status card — balance, due date, who has viewed and paid — and the payment methods it offers

The status card keeps the balance and due date in sight and never hides them.

03 · GET PAID — every invoice, one page

What is owed, what is overdue, what came in.

Invoices in the sidebar is every invoice you have raised. Overdue in red, due within thirty days, paid this month by the date the money arrived, and the average time to get paid.

Revisions, not rewritesEditing a published invoice creates a private revision. The client keeps seeing exactly what they were sent until you publish the update, and every version is kept. A paid invoice cannot be revised.

Approve, then sendA draft's first action is Approve, not Send. They are two decisions, and collapsing them made a figure a claim on somebody's money the instant it left the building.

Money taken elsewhereRecord a payment made outside the app, and import an invoice you raised in another system so it sits in the same list, read-only.

Two currencies are never addedA summary cell with rows in two currencies prints each on its own line and says so. There is no exchange rate anywhere in KitSlate.

QUESTIONS — the ones people ask first

Before you try it.

Does KitSlate take a cut of payments?

No. Card payments run through your own Stripe account and land in your Stripe balance. KitSlate never holds funds and takes nothing from them.

Can I raise an invoice without a quote?

Yes. Create invoice on the Invoices page raises a standalone invoice under its own number. A production's invoice starts from its approved quote.

Does it connect to my accounting software?

No. Each invoice has an accounting reference field for the number your books carry, and invoices raised elsewhere can be imported read-only with the original file attached.

I sent an invoice and it is wrong. Now what?

Edit it. That creates a revision the client cannot see; publish the update and their link shows the new version with an Updated invoice notice. A paid invoice is corrected with a credit note or a second invoice.

Price a real job in five minutes.

The sandbox has a gear list and a crew ready to pull onto a quote. Turn it into an invoice and open the client's page.